About Kayana
Kayana Creative is a Bali-based brand and digital marketing agency that partners with hospitality, F&B, and lifestyle businesses to build creative, effective marketing strategies. We focus on storytelling, design, and measurable results for premium clients in Bali and across Indonesia.
Position Overview
As a Project Manager at Kayana Creative, you will lead end-to-end project delivery—planning, executing, monitoring, controlling, and closing—while ensuring quality, budget, scope, and timelines are met. You will manage day-to-day client communication, translate requirements into clear execution plans, coordinate internal resources, and proactively mitigate risks. When needed, you will collaborate with the creative/production team to support on-set direction for photo and video shoots to keep deliverables on-brief and on-brand.
Key Responsibilities
- Manage clients on a daily basis and maintain clear, timely communication (meetings, calls, written updates).
- Define project requirements and translate them into actionable briefs, milestones, and deliverables.
- Develop detailed project plans and budgets; track progress, scope, and resource allocation.
- Collaborate with internal teams (design, content, video, web) to design, develop, and deploy deliverables.
- Supervise cross-functional teams and monitor progress against KPIs and deadlines.
- Ensure projects are delivered on time and meet quality standards and brand guidelines.
- Communicate priorities to the team; ensure all members are aligned with delegated tasks.
- Identify risks and issues early; propose and execute mitigation plans.
- Prepare and deliver client-ready presentations, reports, and post-mortems.
- When required, support creative/production direction for photo/video shoots to keep execution aligned with concept and timeline.
- Contribute to pitching and proposal development; collaborate with Account teams on new opportunities.
Requirements
- At least 2 years of experience as a Project Officer/Project Manager in a Digital Agency, Startup, or Tech company.
- Proficiency with Project Management tools (e.g., Asana/Trello/Jira/ClickUp) and Google Workspace.
- Familiar with Content Management Systems and creative production workflows.
- Fluent in English (spoken and written).
- Knowledge of UX/UI or technical concepts is a strong plus.
- Strong organization, time management, risk management, and documentation skills.
- Excellent communication and team leadership; able to coordinate multi-stakeholder projects.
- Comfortable working with creative teams and, when needed, supporting photo/video shoot direction to align output with the brief.
- Problem-solver with a proactive, detail-oriented, and results-driven mindset.
Location
Bali, with flexibility for online and onsite meetings as needed.
Compensation & Bonus
- Competitive salary based on experience.
- Project closing bonus for successfully closed projects, as per company policy and agreed targets.
How to Apply
Send your CV and cover letter to hr.kayanacreative@gmail.com with the subject: Application for Project Manager – [Your Name]
Join us and let’s make great things happen with Kayana Creative!
